Job offer Belgian Embassy

The Embassy of Belgium in Tokyo is hiring an Administrative Assistant – 10-month contract

Job description:
– Support the activities of the economic section of the Embassy in Tokyo, with a focus on visits
and events in the framework Expo Osaka-Kansai 2025
– Full-time job in a dynamic and pleasant working environment

Example of tasks:
– Translate documents (emails, letters, articles, social media posts, etc.) from English to
Japanese and vice-versa
– Provide translation or interpreting support (Japanese to English) during speeches, operational
meetings, etc.
– Draft official correspondence
– Contribute to the organization of official visits as well as events managed by the Embassy
(arrange agendas, schedules, transportation, catering, equipment, etc.) mainly in the
framework of the Expo.
– Provide customer-oriented and efficient assistance to partners visiting Japan in the framework
of the Expo.
– Manage small accounting tasks under the supervision of the manager
– Carry out various administrative tasks
– Other missions, depending on the needs

Required profile:
– Excellent oral and written knowledge of Japanese (native level mandatory)
– Excellent command of English, both written and oral
– Knowledge of Dutch and/or French is considered an asset
– Good IT knowledge (MS Word, Excel, Outlook), good command of SNS (X, Facebook, Instagram, etc.)
– Strong organizational abilities, as the successful candidate will need to be flexible and able to work and manage tasks and priorities autonomously
– Good communication and interpersonal skills, good team player
– Ready to work in an international and multi-linguistic environment
– Any previous work experience in Embassy, translation/interpretation, public service, communication, PR, office management is an asset

Conditions
– Fixed-term contract for 10 months, with a trial period of three (3) months
– Working hours: 40 hours/week
– Advantages: Competitive salary (minimum gross salary 480688 JPY/month), bonus, public
transport refund, health/pension insurance, twenty (20) paid annual leave.
– Estimated starting date: January 2025

Application procedure
– Send your CV (in English) and a cover letter (in Japanese) no later than November 20, 11:00
PM (Tokyo time) to tokyo@diplobel.fed.be clearly stating “Administrative Assistant –
BEL/TYO/2025/ECO1” in the subject line.
– After a first screening based on CV and cover letter, selected candidates will be invited for a
written and oral test to assess their skills, motivation and linguistic competences.

Questions?
If you have any further questions about this job offer, you can contact tokyo@diplobel.fed.be.