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Job offer BLCCJ Executive Assistant (temporary contract)

Job offer BLCCJ Executive Assistant (temporary contract)

Our office is looking for a temporary full-time Executive Assistant (m/f/x), an enthusiastic person who wants to be part of a small but active team in an international environment.


Job description:

  • Carry out general office administrative tasks
  • Help with translation Japanese-English-Japanese
  • Assist with the preparation, execution and follow-up of (live and online) events such as business seminars, trade fairs, networking events etc.
  • Attend other events and receptions when requested
  • Aid Japanese citizens with Belgian and Luxembourg pension procedures
  • Assist with the website and social media (LinkedIn, Facebook etc.)
  • Provide member-oriented and efficient assistance to people contacting the office
  • Collect useful information for member companies
  • Actively propose ideas and opportunities for the Chamber, including potential new members
  • Report to the General Manager and occasionally to the Board of Directors


Skills and Requirements:

  • Native Japanese speaker (mandatory)
  • Very good command of English, both written and oral
  • Knowledge of French and/or Dutch are a plus
  • Good IT knowledge (MS Word, Excel, Powerpoint), good command of SNS (LinkedIn, Facebook etc.), must be able to work with Mac
  • Previous business experience or experience working in an international environment are a plus
  • Good communication and interpersonal skills, customer-oriented
  • Strong organizational abilities with an eye for detail
  • Sense of initiative and ability to work independently
  • Must show flexibility
  • Must be comfortable working in a small team
  • Must be able to commute to the Tokyo office and stay late for events if needed


What we offer:

  • Temporary contract (6 months) with a trial period of 1 month
  • Working hours: 40 hours/week + occasional events/receptions that might happen in the evening or on the weekend
  • Advantages: 6 vacation days (additional to the Japanese official holidays)1.5 short-term sick leave, transportation reimbursement, social security coverage
  • Open, informal and international work environment and high-level contacts
  • Estimated starting date: Mid-July 2024


Selection procedure:
CV and cover letter in English should be sent no later than Friday 7 June 2024 18:00 (Tokyo time) to clearly stating “BLCCJ Executive Assistant” in the subject line.

Our office will only contact applicants selected to go into the interview phase of the selection process.
One or more interviews will be held and could contain a written assignment.
All candidates invited for the interview(s) will receive feedback at the end of the selection process.


If you know of possibly interested persons, feel free to share the information with them.

We thank you in advance!